Project Management
The Process Organizer provides several advantages in collecting procedural data and documenting the procedure from a project management point
of view. Assuming there is a project manager or project management team, following are several approaches for collecting procedural data and
documenting the procedures.
| Project Resourcing Model |
Description of Key Roles & Responsibilities |
Project Management Strategy |
| SME Model
Project Management Team ("PM") supported by Subject Matter Experts ("SMEs").
SMEs generally available on a part time basis
|
- SMEs familiar with the process document the procedure
- PM performs quality control checks
- PM edits completed procedures for consistency and packages manual
|
- Identify the SME for each process on the Process Organizer; assign to the SME
- Establish target completion date for each process
- Conduct weekly progress meetings involving all SMEs
- Update and publish project tracker distributing to SMEs and Project Sponsor
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|
Advantages:
- Cost efficiencies as SMEs have process knowledge
Downside Risk:
- Delays in meeting target dates as SMEs focus on other priorities
|
| Project Resourcing Model |
Description of Key Roles & Responsibilities |
Project Management Strategy |
Single Resource Model
One Resource
- Full time; or
- Part time
- May have subject matter expertise
|
- Collect procedural data as necessary from existing documents and/or SME interviews
- Draft procedures
- Verify procedures with SMEs
- Package manual
|
- Prioritize processes on Process Organizer for documentation
- Establish target completion dates for each process
- Update schedule as processes are documented
- Distribute project tracker to Project Sponsor and key stakeholders
|
|
Advantages:
- Critical processes can be fast tracked for documentation
- Optimizes utilization of minimal resources
Downside Risk:
- Completion risk;
- Greater exposure to knowledge loss given limited resourcing and longer project timetable
|
| Project Resourcing Model |
Description of Key Roles & Responsibilities |
Project Management Strategy |
Multiple Dedicated Resource Model
Multiple Resources dedicated full time to the project headed by a Project Manager |
- Collect procedural data as necessary from existing documents and/or SME interviews
- Draft procedures
- Verify procedures with SMEs
- Package manual
|
- Assign processes from Process Organizer to resources for data collection / documentation
- Establish target completion dates
- Conduct weekly or more frequent progress meetings involving all dedicated resources
- Update and publish project tracker distributing to resources and Project Sponsor
|
|
Advantages:
- Speeds up completion of the manual
- Reduces risk of knowledge loss due to staff turnover and reassignments
Downside Risk:
- Requires greater immediate investment in resourcing
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